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Draft
Bylaws for the Ard Family Reunion Foundation:
August, 2004
The
basic structure of the Ard Family Reunion Board should include a minimum of the
following elected positions:
1
President
2
Vice President
3
Secretary
*
Assistant Secretary
4
Treasurer
*
Assistant Treasurer
*
Positions not required establishing non-profit foundation or association.
1 President
Ultimate responsibility to assure growth and long live of family reunion
gatherings and establish activities that promote bonding of family members and
re-connect to our common history and land origin.
Operational responsibilities will include but not limited to establishing
task teams, scheduling and conducting regular meetings and monitor overall
activities of fellow board members and task committees.
2
Vice President
Assist President and if necessary, assume lead roll in assuring
responsibilities of president. Communicate
with Secretary and Treasurer to assure continuity of board and task committee
activities and responsibilities.
3
Secretary
Record and report financial activities, meeting notes and activity reports.
The secretary will work with the Treasurer in tracking and reporting
financial activities and provide reports to fellow board members and task
committees.
Assistant
Secretary
Assist Secretary and if necessary, assume lead roll in assuring
responsibilities of Secretary. Perform
public relations and communication task such as mail-outs, announcements, and
newsletters
4
Treasurer
Oversee all and reconcile income and expense reports, bank statements, host
budget planning meetings, authorize expenditures and work with fellow board
members and task committees to assure achievement of financial goals and
objectives. The Treasurer will work
with Secretary is tracking and reporting financial activities, budget analysis
and expense reporting.
5.
Assistant Treasurer
Assist Treasurer and if necessary, assume lead roll in assuring
responsibilities of Treasurer.
A committee representative is the appointed contact and spokesperson for their respective branch of the family. There are 12 branches representing the twelve sons, daughters and descendants of Malissa and Arthur Ards. Each of the 12 families is responsible for appointing a committee spokesperson and a backup representative. The Committee of Representative responsibility is to assist and work with the elected board (President, VP, Treasure, Secretary) in the planning, implementation and maintenance of Reunion related activities and initiatives. Committee members are responsible for participating in scheduled meetings and communicating ideas, opinions, votes, consensus, progress and activity reports to the elected board and assist in publishing general communications to be available and accessible to the Ards family nation at large. A quorum of at least seven (8) committee representatives constitutes a valid vote block, with the president as a tie breaking vote or the Vice President as an alternate deciding vote.
Suggested
Short and Long Term Goals and Objectives for the Ard Family Reunion Board
TASK |
DESCRIPTION |
OWNER/FACILITATOR |
Complete
final copy of Bylaws |
Complete
Bylaws and article of incorporation. *
Establish an Ard Reunion Foundation Establish
a Land Development Initiative (long term 1yr plus) Establish
a Homeland Security Initiative (save our land) Establish
an Education Fund (long term 1yr plus) |
President
and Board Members collectively |
Establish
Task Committees Heads Note:
Committee
heads may be directly involved or provide a simple plan or process where
they oversee and are responsible for others people or services involved
with fulfilling the task. |
-
Food, Cups, Forks, Napkins and other stuff, etc -
Food Preparation, Storage and Transportation -
Cooking equipment and management -
Family Reunion Program Coordinator -
Youth and Adult Reunion Activities -
Hospitality (meet and greet, fellowship) -
Facility Preparation (setup & cleanup arrangements) -
Transportation and storage of supplies and stuff -
Genealogy Committee (the Family Tree Team) -
* Other __________________________________ -
* Other __________________________________ *
These task and responsibilities must be established by the board and
committee members in writing and published. |
Committee Representatives-
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ -
__________________ |
Establish
Board and Task meeting schedules |
|
President
and Board Members collectively |
Establish
Processes and Procedures for communications with -
Board member -
Task Committees -
Family Members |
Newsletter
/ Flyers Email Internet
(Website) Fax Postal
Mail Phone
Book / Address List Conference
Calls Face
to Face Meetings |
President
and Board Members collectively |